A school’s administration team must handle and maintain various student-related data, including admissions, financial and medical information, attendance records, exam results, guardian information, assignment management, and other things.
This important student data was manually entered and kept in files and directories. However, safeguarding the extensive paper trail and guaranteeing storage security took much time and work. In addition to storage, ease of access & retrieval of student data were equally crucial.
What Is the SIS For Student Information?
Information system for students from new admissions to alumni data, SIS, is a crucial tool for managing student data across the whole student lifetime. It works by building a digital record of every student in a single cloud location. It ensures that student information is centrally located, available to instructors, parents, & students, and protected by access controls.
In essence, an SIS acts as the central database that oversees all operations at the school. Maximum data organization is ensured with the least amount of paper trace.
Advantages Of a Student Information System
The student management or data system in school ERP software provides numerous capabilities for managing the student’s academic journey at your school by the school and the students.
- Centralized Student Management Database
The school ERP’s online admission software collects student information at the time of admission and saves it in a consolidated database. Every test grade, marksheet, attendance record, and extracurricular or curricular accomplishment of the student is continuously updated in this database.
- Cloud-Based Data Security Server
All student data is encrypted on a cloud-based server by the online student information system to protect it from theft or loss. Your data is quickly backed up when you save it on a cloud server. If your hardware is lost or destroyed, you can still access all student data using your user ID and password to log into your account.
- Access Restrictions for Greater Security
Only employees permitted to view student data at your school should keep it private. For this reason, the SIS in the school ERP software gives significant stakeholders limited access.
For instance, if it is the subject instructor, they will only have access to the minimal information on the student required for attendance and marks in that subject. The instructor won’t have access to any more student data on their account.
- School Access
To learn more about their academic standing and other information about their stay at the school, students may also visit the student information system.
This includes whatever personal information they have provided to the institution, their academic standing and mark sheets from the past, their class schedules, and similar data. Students may easily connect to their accounts and view them from whatever device they want when professors publish the schedule for their classes or online/offline exams.
- Improved Communication
Selective entities within your school have access to the data that the SIS software in school management software keeps. The school ERP also provides a variety of channels for stakeholders to provide information.
Generally, the administrator may use WhatsApp, SMS, or even a mobile application for students and parents to deliver all crucial messages and reminders about student fees and student outcomes, including student attendance, directly to the parents.
- Enhanced General Efficiency
The student information system provides so many resources for teachers, parents, administrators, and students that it eliminates much of the extra work for everyone. They spend less time and money updating and maintaining the data and sharing it with key stakeholders.
You may better manage all aspects of your institute’s operations by implementing an efficient student information system. Such a method would benefit staff, teachers, and students alike. The first and most apparent advantage of implementing an SIS is that it increases productivity for all parties engaged in the school cycle by saving time and effort. It benefits academic institutions over time by improving school operations and giving teachers more freedom to improve student results.